Privacy Policy

Effective Date: March 20, 2026

1. Introduction

HCSBIZ (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of our clients and website visitors. This policy explains how we collect, use, and safeguard your data in accordance with the Protection of Personal Information Act (POPIA) of South Africa.

2. Information We Collect

In the course of providing accounting, payroll, and tax services, we may collect:

• Personal Identifiers: Name, ID number, and contact details.

• Financial Information: Tax numbers, bank details, and financial records required for SARS submissions.

• Business Data: Payroll records, CIPC details, and tender-related documentation.

• Technical Data: IP address and browsing behavior via cookies on our shop website.

3. Purpose of Processing

We only process your information for legitimate business purposes, including:

• Performing accounting and tax consultancy services.

• Processing orders and managing your account on this store.

• Ensuring compliance with SARS, CIPC, and Department of Labour regulations.

• Communicating professional updates, such as our WhatsApp Tax Tips.

4. Disclosure of Personal Information

We do not sell your data. We only share information with third parties when necessary to fulfill our services:

• Regulatory Bodies: Such as SARS or CIPC as required by law.

• Service Providers: Secure payment gateways (e.g., PayFast) and courier services for physical document delivery.

• Professional Software: Cloud accounting platforms (e.g., Xero, Sage) where your data is stored securely.

5. Data Security

As an accounting firm, we take data security seriously. We implement industry-standard technical and organizational measures to protect your personal information against unauthorized access, loss, or theft.

6. Your Legal Rights

Under POPIA, you have the right to:

• Request access to the personal information we hold about you.

• Request the correction or deletion of your personal data.

• Object to the processing of your data for direct marketing.

7. Information Officer

For any privacy-related inquiries or to exercise your rights, please contact our Information Officer:

• Name: Virosha Pillay

• Email: info@hcsbiz.com

• Website: www.hcsbiz.com